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Reddit mentions of How to be a Productivity Ninja 2019 UPDATED EDITION: Worry Less, Achieve More and Love What You Do
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We found 1 Reddit mentions of How to be a Productivity Ninja 2019 UPDATED EDITION: Worry Less, Achieve More and Love What You Do. Here are the top ones.
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Release date | January 2019 |
It sounds like you're in a position of an ad hoc decision maker / prioritiser. Ad hoc decision making, and attempting to satisfy everyone, is very stressful and ultimately impossible. Here's a step by step of how to get some clarity, if possible:
Some notes:
I remember reading a story about Dalai Lama, who recommended meditating for 1 hour a day. When asked what a busy person should do, he recommended meditating for 2 hours a day.
Context switching generates overhead. Your manager may be not experienced enough, or trained enough, to understand that. They may also not be able to visualise the extent of the things you are asked to do, because the requests aren't coming through them. That's what you need the log and pie chart for.
"I don't have the authority to..." is a common negotiation tactic - it works wonders when you're a line employee, but it will backfire if you're trying to increase your authority in the company and aiming for a promotion. In which case you will need to find some other ways to say "no" in a polite way.
All this is designed to take emotions out of decision making as much as possible, while still allowing you to express empathy for the person asking for help. People in need of help are often in distress, and are not thinking rationally, and they will do what they can to resolve that distress ASAP. The task is not necessarily as urgent or important as they portray it - but they will describe it so that you share their feelings and thus their distress, to motivate you to help. So you have to find a way to empathise with them (because people do not take it well when you tell them "you're over-exaggerating") while not letting them make you solely responsible for solving the problem. "I can see it's urgent, and I'd love to help, but my boss..." is one way of doing that.
In general, you have a limited amount of decisions your brain can make every day. Reserve them for the important stuff, and introduce as many routines into your life as possible. There's a number of books about that, for example "How to be a productivity ninja"
(If possible, organise rotating "on call", "tech support" or "bugfix" roles - but this requires buy in from your manager and your team.)