(Part 2) Best products from r/printers

Since you are doing a lot more scanning than printing, you really need a device with strong ADF. For reference, current toner costs for the HP M476dw on Amazon are about $390 for 2,700 color pages, which works out to be $0.14 cents per color page - a bit on the high side but could be worse.

One option would be the Canon imageRunner Advance C350if. This is an entry-level workgroup color copier which starts at around $2,500 with no options. A full set of OEM toner for this copier would run about $460 and is good for about 20,000 color pages. A set of drums runs about $950 and are good for 31,500 pages. This works out to a total of under $0.06 cents per page, before any maintenance and repair costs.

https://csa.canon.com/online/wcm/connect/csa/2aef11ae-8fd8-423b-902b-767a4242bdf6/imageRUNNER-ADVANCE-C350iF-C250iF-Brochure.pdf?MOD=AJPERES&CACHEID=2aef11ae-8fd8-423b-902b-767a4242bdf6

You might want to consider leasing rather than purchasing. Typically, the leasing company works with a service company that handles installation, configuration, all the consumables, and any repairs or maintenance that might arise. The business simply negotiates the monthly print volume and pays a monthly lease price, plus a small amount for overage - if any.

Additionally, this arrangement is much easier on the accounting department, since the monthly lease can be recorded as a simple business expense rather than having a large amount of rapidly depreciating equipment sitting on their books.
It makes it a lot easier for the staff as well - if there are any problems, simply call the service company and they show up and fix it at no charge. At the end of the lease, the company has an option to return the equipment, purchase it at fair market value, or own the equipment (higher monthly payment).

For reference, lease arrangements here typically cost anywhere between $0.05-0.20 cents per color page, depending on the equipment and volume of the business. Again, remember that this price include all the toners, drums, repairs and maintenance you need for the life of the lease.

Alternatively...

Instead of relying on one good copier ADF for the office (still a single point of failure), you might instead consider putting a nice sheet-fed ADF on each user's desktop.

The Fujitsu iX500 ScanSnap is the gold standard for desktop scanning. I have sold and used these for many years, and users have nothing but good things to say about them. Starting at $400 per desktop, these scanners are rock solid reliable. Drop a stack of documents in, and watch them appear on your screen at 25ppm - double-sided! These scanners are well engineered, including features like ultrasonic detectors which can sense the presence of a two-page misfeed, making these events easy to recover from. You can even customize quality and compression to alleviate delays in low-bandwidth locations.

https://www.youtube.com/watch?v=y37V2wqUFlo

http://www.fujitsu.com/us/products/computing/peripheral/scanners/scansnap/ix500/index.html

https://www.amazon.com/Fujitsu-ScanSnap-Document-Scanner-PA03656-B305/dp/B01G3JYVYM/

For a replacement printer, consider the HP LaserJet Pro 500 color MFP M570dn. This is a business multi-function printer, and will handle printing, scanning, faxing, and copying. In this scenario, the ADF will serve as a backup to your desktop scanners, rather than the sole scanner for the workgroup. This printer automatic on/off, faster network speeds, automatic 2-sided printing and high-speed duplex (double-sided) scanning. It does not include Wi-Fi - you would have to downgrade to a different model for that feature.

The M570dn runs about $640 on Amazon, plus shipping. This price includes a complete set of full capacity toner cartridges. Each toner cartridge has an integrated drum, and waste toner receptacle. A full set of replacement cartridges will run you about $680 for HP-branded ink and are good for about 6,000 color pages at a total cost of about $0.12 cents per color page.

https://www.amazon.com/HP-LaserJet-M570dn-Printer-CZ271A/dp/B0095ZC75W/

https://www.amazon.com/HP-Color-Enterprise-M551-Cartridges/dp/B006R17HE8/

http://www.hp.com/hpinfo/newsroom/press_kits/2012/FallBizPrinting/HP_LaserJet_Pro_500_color_MFP_M570.pdf

For $150 more, I would throw in a refurbished HP LaserJet 4250N for dirt-cheap black & white printouts. Generic toners cost about $30 on Amazon or eBay and will last about 20,000 pages.

https://www.amazon.com/gp/offer-listing/B00064C5XU/

http://www.ebay.com/itm/HP-LaserJet-4250N-Black-and-White-Network-Workgroup-Laser-Printer-Q5401A-Wrnty-/311641674269?hash=item488f4a921d:g:WFcAAOSw-4BXa9ZK

So, $1600 for four desktop iX500 scanners, $700 (shipped) for the M570dn, and $150 for the 4250N brings you to roughly $2450 - all within budget, complete with a full set of color toner cartridges that should last one full year given your volume of printing. And most importantly, you've removed single points of failure by providing this office with redundant printers and scanners.

Hope this helps!

Only probably something like the 56xx series as they're a bit better built than the 452x series and have a few more features but I would 100% recommend going with HP Instant Ink. As long as the printer is connected to the internet it will keep track of when the ink is low and send you replacement cartridges and it's only 3 Euros a month and that's not just like the shipping cost that 3 euros covers the ink too. So instead of paying 30 or so euros for every set of cartridges which are only going to be 200 pages worth of printing you'd pay about 36 for the year for 600 pages. The 3 euro plan is only 50 pages worth of ink per month but if you're only coming up to half of that it's a really good deal still. Also some retailers may have deals on the printers that are Instant Ink compatible giving away 1-3 or even 5 months of instant ink with the printer. I bought a printer with a $240 instant ink credit earlier this year (for $30 on clearance) and have a printer that'll be supplied with ink for over 5 years.

With a $250 budget, for your use-case I would buy 2 printers: 1) a cheap monochrome MFP for color scanning and b&w copy/print, and 2) a single-function photo inkjet. This gives you the best of both worlds and provides you a backup. Canon MF247dw ($125) plus a Canon IX6820 ($136). If/when the inkjet clogs, you simply rip and replace, without interrupting your MFP workflow. Slightly more than $250 but way more flexible than a single inkjet burdened with doing all jobs.

If you must have only one box, the HP OfficeJets are good, especially for just standard letter-size printouts, but they lack rear paper feeds, which are typically better for card stock or photo paper, and also so you don't have to remove/re-add media out of just 1 tray. I'd look at the Brother MFC-J5845DW ($199) for starters.

One last point - the SD card slot. You see it offered on photo inkjets, but not on much else. Better to just get a USB adapter to plug the SD card into, then plug the adapter into the printer. The quality of the adapter's reader will often be better anyways.

I found two printers but I prefer the second, but both meet your requirements

Lexmark MS610dn Monochrome Laser Printer. Good ratings, way under budget and it meets the requirements
https://www.amazon.com/Lexmark-MS610dn-Monochrome-Printing-Professional/dp/B009SM8FG2/ref=as_li_ss_tl?s=office-electronics&ie=UTF8&qid=1492658678&sr=1-1&keywords=printer+50+page+per+minute&linkCode=ll1&tag=elvinele-20&linkId=5c2ed913aad343d893e5b6b4fd940930


HP OfficeJet Pro X451dw Office Printer with Wireless Network Printing, Remote Fleet Management & Fast Printing (CN463A) a bit more pricey but it has a higher PPM and free shipping :-)
https://www.amazon.com/HP-OfficeJet-Wireless-Management-CN463A/dp/B00AAHMGN2/ref=as_li_ss_tl?s=office-electronics&ie=UTF8&qid=1492658678&sr=1-8&keywords=printer+50+page+per+minute&linkCode=ll1&tag=elvinele-20&linkId=ac8b551a5b6060362dce61558fb080fe

Best option is to get a black and white laser printer such as the Brother and then also get a cheap color inkjet for 50 bucks. Use the laser as your main printer and only print one page a week that has some color in it from the inkjet to prevent clogging. That way the inkjet doesn't waste ink being it will only be used for maybe 4 prints a month but still be there when you truly need it.
My personal favorite reasonably priced all in one B&W laser is this one
https://www.amazon.com/Brother-Monochrome-Multifunction-MFCL2710DW-Replenishment/dp/B0763ZCH7K


Then grab this cheap Canon inkjet for 40 bucks.
https://www.amazon.com/Canon-MG3620-Wireless-Printer-Printing/dp/B010A7TZ76

Thanks for the suggestions. Duplex printing didn't seem to exist for the Cannon or HP m130fw. I don't want an inkjet I think, and after talking to the wife, I'm leaning towards an all-in-one. I don't need a spectacular quality scanner int terms of fidelity. I'd just be scanning for documenting purposes. Do you know anything about the Brother MFCL2700DW? Other than the crap screen it seems to have all the basics I need. I've read some issues regarding the "deep sleep" mode it has (power saving mode I assume), and some people have had problems with wireless printing issues from mobile devices.

I loved the template. It was super easy to use. It reminded me of the one over at r/buildmeapc.

Thanks for providing us with the details!

I'd start by looking at this laser:

https://www.amazon.com/HP-LaserJet-M277dw-Wireless-Printer/dp/B00TVACKEE

Smaller and warms up faster than competing models, also well under your budget. HP drivers are easier to use with Macs (so says a Mac employee anyway.)

I've been using this brother all-in-one printer for a little over 2 years now for my own small business and it's still going strong. Scanning is simple once you install the software/drivers. After about a minute of setup just load the paper and click a button.

Albeit I didn't do much research going into it but at least it's affordable and it can even be used as a fax machine! Great for the older generation who still prefer that paper fax over efax or email.

I appreciate the advice. I decided to go ahead an get a laser. I have had bad luck with HP's before, and I heard Brother was decent so I went with this one http://www.amazon.com/gp/product/B00MFG57ZK/ref=oh_aui_detailpage_o00_s00?ie=UTF8&psc=1 Wish me luck.

Order paper cases, with the 3 colors already collated. Then from your application, print 3 of each page needed (not 1), and it'll print on the three sheets/colors. https://www.amazon.com/Plain-Collated-Color-Paper-Carbonless/dp/B003TONKQK is the right idea. Order multiple cases in at a time from a paper company to save money and time..

Oh yea, cheap quality paper jams more often than the nice smooth paper.

If you don't need to print in color, then you can buy a monochrome laser printer (like a Brother HL-L2300D which has duplex printing: https://www.amazon.com/Brother-HL-L2300D-Monochrome-Printer-Printing/dp/B00NQ1CLTI/ )and just purchase some cheap third party compatible toner cartridges on Amazon and print away all you want. But depending on how much you actually print, you should do the math to see whether if it is cheaper to print at Staples or to buy your own printer, cartridges and paper to print. In the long run, if you print hundreds of thousands of pages, then I think it is cheaper to just buy your own printer and print compared to going to Staples.

This one should do just fine - [Brother HL-L2300D] (https://www.amazon.com/Brother-HL-L2300D-Monochrome-Printer-Printing/dp/B00NQ1CLTI/ref=sr_1_2?keywords=printer&qid=1549787729&refinements=p_89%3ABrother%2Cp_n_condition-type%3A6461716011&rnid=2941120011&s=electronics&sr=1-2)
Make sure you've got a cable of the correct kind (USB A - USB B), it's the same kind for all printers, so you might already have one laying around. If not you'll have to purchase ones, as it does not come with the printer.

We've been using the Brother dcp-l2540dw at work for a few years. Pretty reliable and fits your budget.

https://www.amazon.com/Brother-DCPL2540DW-Wireless-Compact-Replenishment/dp/B00MFG57ZK

Yes, we ended up ordering the HP Laserjet Pro M252dw. It obviously lacked many of the featurs I wanted, but it will have to do because its urgent that we get a new printer. https://www.amazon.com/HP-Laserjet-Wireless-Printer-B4A22A/dp/B00S74JAHK%3Fpsc%3D1%26SubscriptionId%3DAKIAICE7LOAJMK3SSLPA%26tag%3Dpcm_contextual-20%26linkCode%3Dxm2%26camp%3D2025%26creative%3D165953%26creativeASIN%3DB00S74JAHK%26ascsubtag%3D3a51a180-db92-47fa-9ef6-47e7adffefbe

If it doesn't need to be mobile, any of the wifi/ethernet models offered by Star, Citizen, Epson and Generic should do the trick.

This little bluetooth printer doesn't hold a lot of paper, but it works. I'm not sure if the driver supports PDF printing, however.

https://www.amazon.com/KKmoon-POS-5802DD-Portable-Wireless-Printing/dp/B01MY9H22U

Amazon has the MFCL2700DW for 129.99 free-shipping. It takes the TN-660
http://www.amazon.com/Brother-MFCL2700DW-Wireless-Networking-Printing/dp/B00MFG58N6

This is what you want: https://www.amazon.com/Brother-DCPL2540DW-Wireless-Compact-Replenishment/dp/B00MFG57ZK/

They don't really ever break. My folks have had an older version of this printer for 8 years now and it's still chugging along after 30K+ pages.

Here is the mobile version of your link

> A new multifunction monochrome laserjet is going to go above 150

nope
Brother DCPL2540DW is $139 on Amazon

Would this one be good?

I'm in Canada so those prices become quite a bit higher for me.

Cheap enough?

Brother HL-L2300D Monochrome Laser Printer with Duplex Printing https://www.amazon.com/dp/B00NQ1CLTI/ref=cm_sw_r_cp_api_i_rgxCDbQM9KSH1